For the Chief Accountant
Data for the books gets collected by hand across the whole company — it should arrive ready to use.
What the chief accountant runs into
Sales and payments have to be reconciled by hand
Orders and payments from the CRM and the bank are manually matched before they can be posted to the books.
Warehouse data doesn't match the invoices
Shipments from the warehouse system don't line up with what lands in accounting — the discrepancies have to be tracked down by hand.
Cost of goods is calculated from data that isn't there yet
Production data arrives late, but the cost of goods still has to close on time — so it gets estimated by hand.
Payments from the website and marketplaces are reconciled separately
Payment gateways, marketplaces, and payment systems each send data in a different format — matching fees and payouts takes hours.
Invoices are issued based on completed work, not system data
Work orders and completed jobs are tracked separately from the books — invoices have to be assembled by hand for every client.
Period close is a manual scramble for numbers
By month-end, sales, warehouse, and production data all have to be reconciled by hand, right up to the last day.
Source documents from other departments arrive late
Documents needed for postings show up after the deadline has already passed — instead of working on schedule, you're chasing and waiting.
What changes
- Sales, warehouse, and production data flow into the books without manual re-entry
- Discrepancies show up immediately, not on the last day of the period
- Cost of goods and reporting are built from current data
- Source documents arrive on schedule instead of after a reminder